Content Central
This document management system makes document capture and retrieval simple -- giving organizations quick and easy access to information. It provides document management features that a business needs: Access, Speed, and Security.
Find Your Documents
Search for documents using familiar techniques you've used with an Internet search engine.
Content Central is designed to make a first-time user feel right at home.
Find documents by searching for any word contained in the document even if the original was in paper form. Content Central also allows you to find documents using index fields for document classification, such as vendor name, PO number, or invoice number.
Access your information from any computer on the network with a standard Web browser. View your information on site even when you're off site when you provide Internet access to Content Central.
As an alternative to searching, the Catalog Browser adds familiar file-explorer functionality to your Web browser. You can locate your documents by navigating through folders, and any document can be cut or copied and pasted from one folder to another.
Capture Your Documents
Content Central handles all your document scanning and electronic file capture needs. Scan paper using an existing copier (MFP) or desktop scanner, and documents will be routed directly into Content Central. We've made the process easier than making a copy.
DirectScan lets you scan documents directly into your Web browser using any TWAIN-compliant scanner. This provides a solution for off-site document capture not available in a traditional DMS.
QCards can be printed and used as cover sheets to identify one or more documents when scanned using a network scanner. Make use of one or more MFPs in your office to scan batches of documents at once.
Point Content Central at your existing electronic files to ensure your documents remain organized and protected. Capture any file locally or remotely with a convenient drag-and-drop interface. Scanned images and uploaded content will be automatically named and filed as they're captured. A zonal-recognition engine can extract information from scanned documents, recognizing barcodes or text.
Manage Your Documents
Content Central allows users to edit, e-mail, and print documents along with many other actions that you would expect from a true document management solution. Documents and other content can be edited with a single mouse click. A check-out feature guarantees document revisions won't be lost, and all changes will be tracked.
A powerful approval-processing engine simplifies how work gets completed. Documents automatically move along a path created by administrators. Users approve or reject documents arriving in their approval queue. Deadlines and their automated notifications alert users when one or more documents in their queue need attention. An advanced workflow engine provides an efficient means to automate many of your business processes. Retention policies can be defined for each collection of documents in the system.
Users with permission can set custom policies at the document level. Expired documents will be instantly removed from the system.
Document Mall
DocumentMall is Ricoh’s document storage and management solution in the "cloud" that gives organizations the ability to store, retrieve, manage and share electronic files and scanned paper documents using the Internet.
- Eliminate the time and expense to find, copy, package and ship documents overnight
- Provide immediate access to accurate and consistent information through a centralized distribution point.
- Improve security and regulatory compliance by controlling and tracking access to documents.
- Share and comment on files over the Internet - speed up decisions, reduce overnight shipping.
- Improve disaster readiness and business continuity through highly secure off-site storage and remote access to business critical information.
Equitrac
Equitrac’s solution for the Legal Market offers more than cost recovery. Beyond recovering client-billable expenses, Equitrac Professional® leverages your print tracking efforts to capture, allocate and accurately bill for every applicable client-related expense. It provides each professional services firm the ability to:
- Track client expenses automatically
- Record client's information for every service
- Enforce internal rules that reduce total print volume
- Redirect jobs to the most cost-effective output device
- Identify and relocate overworked or underused systems
- Manage from a central location, helping to reduce the burden on your IT department
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